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USA
Field Hockey News
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Notice of Call for Nominations
United States Field Hockey Association -
Officers
The
United States Field Hockey Association will elect two officers, a Treasurer
and an Executive Vice President/Secretary, through an election process
involving the Association membership eligible to vote i.e. registered member
of the Association 18 years or older as of the date-of-record, October 1,
2006.
Below
is information pertaining to the duties of the officers, the USFHA Bylaws
Article VII. Officers, the nominating process, and the election process.
Further information can be accessed through the Association web site at
www.usfieldhockey.com.
A.
Duties of the USFHA Executive Vice President/ Secretary and Treasurer
(October, 2005)
Duties of the Board Executive Vice
President/Secretary
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Maintain knowledge of, and a personal commitment to, the organization’s
goals and objectives.
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Assume responsibilities of the Chair in the absence of the President or
President-Elect.
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Ensure the accuracy of all Board records and ensure their safe
maintenance.
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Review Board minutes.
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Provide notice of meetings of the Board and/or of a Committee when such
notice is required.
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Attend all Board meetings (up to 4 per year +
conference calls.)*
Duties of the Board Treasurer
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Maintain knowledge of, and a personal commitment to, the organization’s
goals and objectives.
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With Executive Director, serve as financial officer of the organization.
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Chair the Finance/Budget/Audit Committee.
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With the Finance/Budget/Audit Committee, manage the Board’s review of,
and action related to, the Board’s financial responsibilities.
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With the President, Executive Director, and Finance/Budget/Audit
Committee, prepare and present the annual budget to the Board for
approval.
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With the Finance/Budget/Audit Committee, monitor the annual budget and
communicate financial matters to the Executive Committee and the Board.
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With the President and Executive Director, ensure that appropriate
financial reports are made available to the Board and various committees
on a timely basis.
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With Finance/Budget/Audit Committee, review and brief Board on the
annual audit.
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Understand and stay abreast of current financial accounting for
nonprofit organizations.
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Attend all Board meetings (up to 4 per year + conference calls).*
B. USFHA
Bylaws
Article VII -
Officers
7.1 Number and Qualification.
The officers of the USFHA shall be the President, Executive Vice
President/Secretary, and Treasurer.
7.2 Compensation.
No salary or other compensation shall be paid any officer of the
corporation. Each officer may be reimbursed for reasonable expenses
incurred in performance of his/her duties subject to USFHA reimbursement
policies.
7.3 Eligibility.
Any voting member of the USFHA, at least eighteen years of age, in good
standing, shall be eligible to hold office, and shall be selected without
discrimination based on race, color, religion, age, gender, disability or
national origin.
7.4 USOC Eligibility.
Officers of another USOC National Governing Body (NGB) shall not be eligible
to hold office in the USFHA.
7.5 Terms of Officers.
Unless otherwise provided in these Bylaws, the term of office shall be four
(4) years, not to exceed two consecutive four year terms, commencing on the
first day of January immediately following the election of said officer.
7.5.1President.
Elected by the membership the fourth year of quadrennium for a term of four
years. The office of President is assumed the first day of January in the
first year of the quadrennium. The President shall not be eligible for a
third consecutive term.
7.5.2
Executive Vice President/Secretary.
Elected by the membership in the second year of the quadrennium for a term
of four years. The office of Executive Vice President/Secretary is assumed
the first day of January in the third year of the quadrennium. The Executive
Vice President/Secretary shall not be eligible for election to a third
consecutive term.
7.5.3
Treasurer.
Elected by the membership in the second year of the quadrennium for a term
of four years. The office of Treasurer is assumed the first day of January
in the third year of the quadrennium. The Treasurer shall not be eligible
for a third consecutive term.
7.6 Unexpired Terms.
An individual appointed to complete an unexpired term shall be eligible for
general election to that office. If the unexpired term is less than two
full years, the individual is eligible for re-election for up to 2 full
terms; see Section 5.4.1.
7.7 Nomination and Election of Officers.
The Nominating and Governance Committee shall prepare and present a slate of
nominees for each of the elected offices of the USFHA and prepare the
official ballot. The date of record for determining eligibility to vote
shall be October 1. The official ballot for election of Officers shall be
delivered to all voting members of the USFHA by an independent auditor on or
before October 15. Returned ballots, if mailed, will be postmarked not
later than November 15. If transmitted electronically, ballots will be
transmitted no later than November 15. The official ballots shall be
returned to and counted by the independent auditor. Results shall be
announced to the General Membership within 15 days of the tally, either
electronically, or by mail.
7.8 Authority and Duties.
Officers shall have the authority and exercise the power and perform such
duties in the management of USFHA as are provided in these Bylaws, and its
policies, or as may be determined by resolution adopted by the affirmative
vote of a majority of all the voting Directors not inconsistent with these
Bylaws.
7.8.1
President.
The President shall preside at all meetings of the USFHA, the Board of
Directors and the Executive Committee and shall serve as the spokesperson
for the USFHA. The President shall be a member, ex officio, of all
committees except the Nominating and Governance Committee; however, the
President shall not count for purposes of determining a quorum at a meeting
of any committee. The President shall perform other duties in accordance
with the Bylaws. If required by the USOC, the President (or designee)
shall serve as the USOC or NGB Council representative.
7.8.2
Executive Vice President/Secretary.
The Executive Vice President/Secretary shall be, in the absence of the
President, the presiding officer of the USFHA. In the event of a vacancy in
the office of President, and if there is no President-Elect to succeed to
the office of President, the Executive-Vice President/Secretary shall serve
until the election of President-Elect. The Executive-Vice
President/Secretary shall have care and custody of the official records and
seal of the USFHA, and shall assume other duties as assigned by the Board of
Directors.
7.8.3
Treasurer.
The Treasurer shall have the care and custody of the funds and securities of
the USFHA and shall review the financial statements of the corporation. As
Chair of the Finance Committee, and on behalf of the Finance Committee, the
Treasurer shall nominate to the Board, annually, the independent auditor for
the USFHA. With the Executive Director, he/she shall present the USFHA
budget for approval by the Board of Directors. The Treasurer shall perform
such additional duties as may be determined by the Board of Directors.
7.9 Delegation of Authority/Duty of Care.
Officers shall perform their duties with due care. The Board of Directors,
by majority vote, may delegate the authority of one officer to another, as
circumstances may necessitate.
C.
Nomination Process
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Interested candidates must send a letter of interest detailing their
ability to contribute to the work of the Board including their areas of
expertise and influence, an up-to-date resume, and contact information
for three people who will act as reference for the candidate. Conflict
of Interest Compliance, Ethics, and Confidentiality forms will be
emailed to each candidate upon receipt of the letter, resume and
references which must be signed and returned by the submission deadline
of August 31, 2006.
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All candidate information will be sent to the Nominating and Governance
Committee for vetting and recommendations to the Board of Directors.
D. Election Process
- An independent
auditor will send out election ballots to all members eligible to vote
by October 15, 2006. All votes must be transmitted to the auditor by
November 15, 2006. Ballots will be tallied by the auditor. The results
will be announced to the membership within 15 days of the completion of
the tally.
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The deadline to complete all paperwork for candidacy to stand for
election to the office of Executive Vice President/Secretary or
Treasurer is
August 31, 2006.
*
USFHA funds the air or ground travel and lodging, per the travel and meeting
policies of the Association, to properly noticed meetings of the Board of
Directors. The USFHA also funds conference calls of properly noticed
conference calls of the Board of Directors.
The
required candidature submissions (letter, resume, references, conflict of
interest, ethics and confidentiality documents) must be received by
August 31, 2006 by mail, email or fax. Send to
Sheila Walker, Executive
Director
USA Field Hockey
1 Olympic Plaza,
Colorado Springs, CO 80909
Phone: (719) 866-4361
Fax: (719) 632- 0979
Email:
swalker@usfieldhockey.com
End
of Notice of Call for Nominations - Officers
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